Controlling phishing attacks is an important business IT service performed by various IT consulting companies. Different IT consulting services are available that increase productivity through integrated software, smart applications, and faster processing. Business IT services prevent problems such as slow computer solutions, cybersecurity problems, frauds, and poor communication.
In addition to slow computer management, business IT services also prevent phishing. Phishing is the fraudulent practice of sending scam emails from well-known business firms to get personal information from clients or other companies. This information includes bank information, private data, or passwords. Business IT services prevent phishing for safe and secured corporate communication. The company’s repute and customer’s trust are lost otherwise. Email is a common method of corporate communication and many day-to-day operations are carried through emails. This provides an opportunity for cybercriminals for phishing attacks.
Following are the top 10 phishing prevention best practices for safe corporate communication:
1. Update corporate procedures:
Most routers do not have the option of an automatic update so it is necessary to manually update the software for protecting the corporate network. The firmware of the router can also provide an opportunity for the hacker to attack the network through emails. Therefore, it should be properly updated. Periodic updating of the client’s data and confidentiality software should be done. For this purpose, active backups should be designed, with accurate testing procedures, and restoration.
2. Monitor all activities:
Employees and managers should actively monitor the ongoing corporate activities for the protection and security of data assets, control processes, communication, documentation, and finances. Bigger firms should separately appoint staff to monitor all the activities.
3. Report suspicious activities:
An appropriate reporting system should be implemented for phishing activities in the corporate world. If anyone gets any doubtful email privately or at the company’s address it should be reported immediately. The reports should be given to the digital security department.
4. Alert clients:
All customers should be made alert through text messages and email services about suspicious activities. Employees and clients should be warned for clicking infected links which will result in damage to their data. Even opening these links and Emails can secretly breach your computer security.
5. Use spam filter:
A spam filter is an important approach for preventing phishing attacks. A spam filter does not allow scammed emails to enter directly into your mailbox. Many business IT services, and web email applications provide spam filter tools for corporate businesses.
6. Protect the network:
Protecting personal computers by the use of firewalls can be done to prevent spam emails from entering into the computer. Thus, the business networks can be prevented from virus-containing attachments or malware. In addition to this, confidential information should not be opened through unprotected computers such as home networks, or internet cafes.
7. Use common sense:
Educate clients about getting emails that promise high funds, or invites without any effort. Sometimes, these emails contain names of reputable companies as well. Clients should be educated to inform about these kinds of emails to respective companies to prevent fraudulent activities.
8. Use anti-virus programs:
Anti-virus programs are the software that prevents computer networks from malware and viruses. Today, anti-virus programs are available that have a feature of email scanning to prevent phishing. For example, Kaspersky is a famous email scanning anti-virus program that prevents scam emails and slow computers.
9. Use strong passwords:
Network providers set a default password for the corporate networks and if not changed, scammers can easily access and find these passwords. As a result, they get an entry for the network, hijack it and access the private information of the users. Conversely, it becomes difficult for hackers to access new passwords. Generating a strong password that contains different characters is advised by IT consultants and services because hackers use hundreds of tools to hack the networks.
10. Avoid removable media:
SD cards, USBs, discs, and MP3 players are prone to get phishing attacks. Therefore, the companies are advised not to use removable media for operating private information of clients or the company. These devices should be periodically scanned if used. All IT consulting companies prevent data from potential threats and damage. The advancement of technology and digitalization have increased the use of cloud storage areas, IT training, IT audits, and IT management which reduces the risk of phishing. This ultimately increases productivity and profits. The fear of losing and stealing data by emails is also reduced by the use of best practices for safe corporate communication.